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Manual: Fleks Insights Module

What is the Fleks Insights Module? The Fleks Insights Module provides an overview of your achieved results, based on data from Fleks Planning.

With the Insights Module, you can:

  • Gain insights per month, year, or specific period.
  • View results by project, client, or employee.
  • Check compliance with the Working Hours Act (ATW), such as average hours worked over 4 or 16 weeks.
  • Access important data, such as birthdays.

With this information, you can strategically plan, identify trends, and make decisions based on detailed planning data.

 

Manual: Fleks Insights Module

The Fleks Insights Module allows you to easily gain insights into achieved results based on your Fleks Planning. It provides valuable information on planned hours, projects, employees, and more. The module is designed for organization administrators (admins) and can be accessed via app.insights.fleks.works.


Contents

  • Step-by-Step Guide: Getting Started with Fleks Insights
    • Step 1: Request an Account
    • Step 2: Log in to the Fleks Insights Module
    • Step 3: View Your Desired Overview
  • Available Presets
  • Creating Custom Overviews
  • Frequently Asked Questions (FAQ)

Step-by-Step Guide: Getting Started with Fleks Insights

Step 1: Request an Account

  • Request an account via Fleks.
  • Once approved, you’ll gain access to the Insights Module, linked to your existing Fleks Planning environment.

Step 2: Log in to the Fleks Insights Module

  • Visit app.insights.fleks.works.
  • Log in using your Fleks account.

Step 3: View Your Desired Overview

  • Upon logging in, the module opens by default with a yearly overview of achieved results for the current year, grouped by month.
  • To choose a different overview:
    • Click to the left of the filter icon to select another preset (see the list of presets below).
    • Alternatively, create a custom overview by using specific filters and groupings.

Available Presets

Fleks Insights offers various standard presets ready for immediate use:

  • Yearly Overview
    An overview of all valid schedules, grouped by month. Default filter: current year.

  • Project Overview
    Insights into ongoing projects for the current month, including the employee with the most hours worked.

  • Client Overview
    A summary of clients with the most scheduled hours for the current month.

  • Employee of the Year
    Highlights the employee with the most scheduled hours in the current year.

  • No-Shows This Year
    Displays schedules per employee with a "No-show" status.

  • Sick Leave
    Lists schedules per employee marked as "Sick."

  • Activity in the Last 7 Days
    Shows which planners and employees were active in the last 7 days.

  • Eager to Work
    Employees who frequently signed up via the mobile app and were accepted.

  • Peak Days
    Highlights the workdays with the highest hours worked during the current year.


Creating Custom Overviews

In addition to presets, you can create custom overviews:

  • Choose specific groupings, such as hours per role or per employee.
  • Focus on a specific period, e.g., the last 4 weeks instead of an entire month.
  • Check hour limits, such as the number of hours worked per client per month (for freelancers, DBA compliance).

Pro Tip: Switch between "start date" (when the employee worked) and "created on" (when the shift was added) to gain different insights, such as:

  • Start Date: For an overview of actual hours worked.
  • Created On: To see when your organization was most active in scheduling or when employees frequently signed up.

Frequently Asked Questions (FAQ)

Can I customize my overview?
Yes, use filters and groupings to adjust overviews.

How can I check hour limits for freelancers?
Create an overview showing hours per client and verify that the total stays within the 650-hour limit.

Can I see upcoming birthdays?
Yes, use the birthday overview to check upcoming birthdays within the organization.

What is the difference between "start date" and "created on"?

  • Start Date: When an employee worked.
  • Created On: When the schedule was added in Fleks.

Are presets customizable?
No, presets are fixed overviews, but you can create your own custom overviews.


Need help or support?
Contact Fleks customer service at support@fleks.works.